In every home office, having internet fax may play a significant role in overall performance and efficiency. How? Simply put, Internet fax can save space, time, and money.
Today's home offices share a few common elements. Typically, they are short on space, and they are rarely dedicated offices. Generally, they occupy the corners of larger rooms such as bedrooms, dens, and living rooms. The result is cluttered surface areas and messiness that diminishes the look of the room with which the home office shares space as well as productivity.
Consider all of the things that clutter the average desk. There is usually a computer, a mouse, keyboard, fax machine, printer, speakers, a stack or stacks of paper, books, pencil holders and other miscellaneous items. How much room would there be if a fax machine were eliminated from the surface area and replaced by Internet fax? Considering a fax machine is one of the larger items found on a desk, it could add quite a few inches back to the work space.
Leveraging the convenience of Internet fax makes saving space possible. All faxes, whether received or sent, are handled directly through the computer.
However, Internet fax saves space in more places than just on a desk. Closets, storage units, and desk drawers also experience the disorder that comes from owning a fax machine. With Internet fax, all supplies related to fax machines, such as boxes of ink cartridges and extra reams of paper, are eliminated. As a result, there is less clutter and any time there is less clutter, there is more efficiency.
Of course, whenever a fax is received, it must be kept somewhere. In fact, a large portion of filing cabinets are filled with faxes. It is not unusual to find thousands upon thousands of pages of faxes in filing cabinets, adding bulk, weight, and time to the file retrieval process. And most small businesses not only keep the faxes they receive, but also the faxes they send because they want to keep record of all their correspondence. Imagine all the file space that would be saved if it were digital instead of physical?
With Internet fax, all fax communication can be kept right inside of the computer. If a hard copy must be made, just print it. If the same fax needs to be sent repeatedly, just archive faxes in your Internet control panel with your fax provider. Otherwise, the entire catalogue of faxed documents is eliminated from any physical storage space.
Now what does it mean to have less bulk, less paper, and fewer supplies in the office? One moves quicker, freer, and has a smaller foot print. Less trash is created and the mind is occupied with fewer things, so thinking moves just a tad faster. And what businessperson doesn't want the benefit of being a little quicker on the draw?
Of course, Internet fax saves money too.
When considering all that is spent on ink cartridges, paper, fax repair costs, electricity, and of course the cost of a fax machine itself, it's a wonder that there is any budget leftover at all. Consider the time it takes go to the office supply store when ink or paper has run out, or the time it takes to find a place to have a fax machine repaired. Or perhaps more importantly, the day-to-day costs of time spent having to physically print and hand-insert originals into the fax machine tray, and then dial the number. With Internet fax, simply send with a few clicks from the convenience of a neat and tidy home office space.
If there is more than one worker in the home office, then having an Internet fax means that each employee has his or her own faxing capabilities. And while it is true that Internet fax saves space, time, and money, it also helps save the world. Paper and ink production are costly to the environment, and utilizing Internet fax contributes to preserving it.
As technology continues to advance, eliminating machines of the past is always a difficult task to accomplish. However, once it is done, many people easily realize the benefits of new technology, and never turn back and yearn for what was. Internet fax represents yet another convenient and practical technological advancement that can improve home offices the world over.