The only trouble is that the first time you record your 800 voicemail number greeting, you'll feel self-conscious and it'll probably bomb entirely. That's okay; you're not professional voiceover talent. But here are some tips on making it go as smoothly as possible.
Who Goes There?Make sure that you identify yourself and your company. This lets them know that they've reached the right number. Most people won't leave a message if they're not sure. Lots of people forget to do this and they pay dearly in missed calls.
Relax!Don't be self-conscious. Try your best to relax and imagine that you're talking to a good friend or family member. Okay, don't be too casual - you want to sound respectable and professional. But imagine the person on the other end of the line and picture yourself speaking directly to them. If you're self-conscious, it also helps to make sure you're recording away from everyone else in private.
Be NaturalUse an even tone and enunciate naturally. When you're done recording, imagine that you're the customer and listen to it. This is the best way to see if it sounds right or not and you'll know quickly what you need to change. For example, you'll hear it if your voice is unnaturally high or too flat.
Use a ScriptEven for a simple message, it's always a good idea to use a script. This will significantly cut down on the 'ums' and 'uhs.' You may also forget an important detail when you're in the zone of recording. For ideas, look at sample voicemail greeting scripts online. Find one that you like, copy it, and then make whatever necessary changes.
Be careful when you're reading off your script not to sound like you're reading off a script. Just use it as a basic guideline and reminder. Practice it several times before you do your first recording.