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Top 3 Benefits Of Internet Fax

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In these challenging economic times, companies everywhere are focused on finding methods of cutting costs and increasing efficiency. While lay-offs and cut backs may be effective, they are damaging to families and progression. Internet fax, however, allows companies to reach their goal of decreasing their spending without sacrificing productivity. Internet fax is easier than using a traditional fax machine and eliminates much of the costs, is better for the environment, and increases mobility for its users.

1. Cost Effective

Utilizing internet fax is cost effective for many reasons. The first is that no extra telephone line is required for faxing over the Internet. Whichever method is used for the internet is used for faxing. This means that if a company's computers run on a high speed DSL, the phone line will never be tied up because of the fax machine. Even more importantly, this means that the company will not have to pay for an extra phone line to prevent that interruption. And since monthly fee that is charged by Internet fax providers is usually less than an extra phone line, implementing it still saves money.

Secondly, documents that are faxed via the internet are not automatically printed unless the receiver prints them out themselves. The fax is received in a manner similar to an email. If it needs to be printed, it is; if it does not need to be printed; it is not. Utilizing internet fax will save a company money on both paper and ink for documents that do not require a hardcopy.

In addition to the phone line and accessories to traditional faxing, the company will save money on the fax machine itself. Most likely, there is not a single company or business that does not have a computer with an internet connection, and that is all that is needed. Traditional fax machines, in the lowest quality range, cost at least $200. If a company opts for one with features and extra benefits, it can be a very costly expense that will only continue to eat at profits with the paper and ink that must fill it. Also bear in mind that fax machines are notorious for breaking down and becoming jammed; this tacks on the inevitable payment to the repair man and lost productivity in fax machine downtime.

2. Mobility For Users

Traditional faxing requires being at the location of the physical fax machine to send or receive the fax. This can lead to a loss in productivity if fax communication needs to take place but the employee is not in the office. Since the internet fax is connected to the internet, it is not connected to a specific computer or other device. The company with internet fax will have a login ID and password, similar to an email account. No longer will the faxed document only be accessible from one location where the fax machine resides, but any location with internet access.

3. Good For The Environment

Internet fax benefits the company in terms of cost effectiveness and mobility for its users, but it also has benefits for the environment. The Environmental Protection Agency (EPA) estimates that 15 million trees were cut down in 2007 for fax paper alone. The more companies eliminate their use of traditional faxing, the more trees will be left standing, and the less resulting damage is done to the environment.

The environmental benefits do not stop with the paper. Landfills are loaded with old electronics and ink and toner cartridges that have been discarded improperly, materials that faxing over the Internet can eliminate the need for. By cutting out the need for them with internet fax, the destruction they cause is cut off at the source. Putting plastic and outdated fax machines into the ground leaks poisons that are used in the internal workings of the electronics and production of the plastic.

Internet fax is increasing in popularity as companies and businesses catch on to these advantages. Essentially any business that sends and receives faxes will find Internet fax a cost effective solution that will actually help them boost their productivity because of the mobility it allows and how easy it is to use.
Author Tim Paulino
Also known as the "virtual phone guy", Tim is a well-respected marketing and communications expert with over 14 years experience, helping thousands of entrepreneurs and small business owners. His writing and research focuses primarily on cloud-based virtual phone services that utilize toll free numbers with the latest voice and fax technology.
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