To put it simply, an internet fax number allows a company to send and receive faxes through its existing internet service. Fax lines don't need to be run or installed to fax over the internet, and they're faster and more dependable than standard fax machines because of their better connections. Companies that use an internet fax number enjoy a professional, digital alternative to paper faxes.
Benefits Of Internet FaxOne of the major benefits of internet fax is the technology's ability to bridge old technology and new technology. To receive internet faxes is effortless; and as internet fax systems use standard seven digit fax numbers, the sender doesn't have to do anything differently. The receiver, however, gets the fax as a standard PDF file rather than a printed page. This can be advantageous, as digital files can be used in a number of ways that paper faxes cannot. For instance, searching through hundreds of faxes is simplified and only takes a few mouse clicks. Documents can be quickly emailed around, and office communication is drastically improved by a virtual fax service. Storage is also improved with an internet fax number, as hundreds of faxes can be saved on a simple thumb drive. In small offices, this can be a big advantage, as it allows a company to utilize space more efficiently.
How About Multiple Fax Lines?Because internet fax numbers are entirely virtual, adding additional fax numbers doesn't take much time or require much additional investment. The company providing the service can simply add additional numbers to an existing account. Separate "lines" can be set up to go to different users on the same account. For instance, if a sales department has a common email address, an online fax number can be set up to receive faxes to that email. This feature makes internet fax services much more flexible and adaptable than traditional fax systems, which could easily become unnecessarily complex, particularly when different departments need to share a single fax machine.
What About Security?Online fax is very secure. Faxes sent to internet fax numbers work just like traditional fax numbers in that the person faxing connects directly to the virtual fax number. If security is a concern, then it's more about how faxes are delivered once received. Faxes delivered by email can be encrypted so that a password is required to open them. This is only possible through certain fax services, but it's a much-needed feature for hundreds of businesses that rely on the old "standing by the fax machine" method to ensure security.
Understanding an internet fax number can take a bit of time and experimentation, but the basics of the services are quite simple. It offers a low cost design that's extremely flexible and expandable. Fax management is handled by an external company, improving up-time and system reliability. New lines can be added easily, and digital documents offer their users a new range of options that standard fax machines simply can't provide.
An internet fax number is an exciting new medium for all businesses, and regardless of the ways that a business chooses to use digital faxes, they're a great, low-cost way to improve functionality. Company communication is improved, and more business can be handled at one time. With an internet fax number, companies are given new options that help them to compete in any industry or market.
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